The primary objectives and benefits of ETIMS are as follows:
a) Automated Validation: Automate the tax invoice validation process to ensure adherence to tax regulations, reducing errors, and minimizing manual intervention.
b) Real-time Transmission: Enable real-time transmission of validated tax invoices to the relevant tax authorities, ensuring timely compliance and avoiding penalties.
c) Data Accuracy: Improve data accuracy by integrating ERP data with the taxation system, minimizing discrepancies and ensuring consistency.
d) Affordability: Integration of your systems to eTIMS is cost effective and budget friendly as your systems will be communicating and sending information directly to KRA thus eliminating the need of additional fiscal devices.

The objective of eTIMS is to reduce the cost of compliance for VAT-registered businesses. Through integration with eTIMS, businesses will benefit from real-time invoice transmission, providing accuracy in tax invoice declarations and reconciliation between filed returns and payments. This will also eliminate the need for multiple hardware purchases

There are two main types of eTIMS integrations:

  • Virtual Sales Control Unit (VSCU): This solution is ideal for taxpayers with a bulk invoicing system that isn’t always online.
  • Online Sales Control Unit (OSCU): This solution is suitable for taxpayers who use an online invoicing system.

System-to-System Integration

This option involves integrating your existing invoicing system with eTIMS through APIs (Application Programming Interfaces). There are two subcategories:

  • Virtual Sales Control Unit (VSCU): Ideal for businesses with a large number of transactions or bulk invoicing. VSCU establishes a direct connection between your system and eTIMS for automatic data exchange.
  • Online Sales Control Unit (OSCU): This option suits businesses that already use an online invoicing system. OSCU facilitates a seamless integration between your online system and eTIMS for electronic invoice generation and transmission.

Benefits of eTIMS Integration

  • Efficiency: Saves time and resources compared to manual data entry and paper invoices.
  • Accuracy: Reduces errors associated with manual data entry.
  • Compliance: Ensures you meet Kenyan tax regulations on electronic invoicing.
  • Security: Enhances data security with electronic storage and encryption.
  • Convenience: Enables a streamlined invoicing process with electronic generation and submission.